How to set up Purchase Orders in QuickBooks

1) Click ‘Supplier’ at the menu bar and select ‘Create Purchase Orders’ from the drop down list

Or click ‘Purchase Orders’ at the left side of the home page.

2)  The ‘Purchase Orders’ window appears

3) To create the order, select the supplier’s name (the supplier who will receive the document) from the drop down arrow in the Supplier’s box. 

Choose a supplier from the list. For example, if ‘Olaoluwa Olaojo’ (a supplier) is chosen, the name appears in the supplier’s box  

4) Item: Click the drop down arrow at the Item box in order to select the items to be ordered for. 

  ‘Airplane’ is selected as the item. 

5) Description: fill in the box with little details about the item

Qty: The quantity to be ordered

Rate: Accept the default rate or change. If you change it, the Item's Cost Changed window opens. If the cost change is one-time, click No, or click Yes to change the Item's cost in the inventory.

Amount: QuickBooks calculates the total amount itself by multiplying the rate with the quantity.

 

Click Save & close at the bottom of the window after filling in the necessary information.