How to create Bill for Inventory/Item without Purchase Order in QuickBooks - Payment not made at the time of purchase

When an item is purchased without ‘Purchase Order’ and payment was not made at the time of purchase, the “Enter Bill” window is used to record the transaction in QuickBooks.

Below are the steps to setup ‘Bill’

1) Click ‘Supplier’ at the menu bar and select ‘Enter Bills’ from the drop down list

Or click ‘Enter Bills’ at the left side of the home page. 

      2) The Bill window opens

Click the drop down arrow at the ‘Supplier’s box in order to select the supplier giving out the item without payment. Here, Jack Bauer (a supplier) is  giving out his inventory/item without payment.

    

     3) The Expenses and the Item tab: 

      The Expenses Tab (B): Click the expenses tab if the bill to be created is not for Inventory/Items. For example: if a buyer wants to buy a phone for office use, it is an expense. Therefore the expenses tab is clicked in order to select the appropriate account for the expense.

The Items Tab (A): Click the Item tab if the bill to be created is for inventory/items.

4) Click the drop down arrow at the Item box (left side of the window) to select the item/inventory to be purchased.

A: Change the date or accept the default date

B: Type the Supplier’s reference number

C: When step F & G are filled, QuickBooks automatically calculates the amount

D: Set the date to when the bill will be due.

E: Click the drop down arrow in order to select the class

F: Enter the quantity to be received for each item

G: Set the cost of the item or accept default

H: See step C

Click Save & Close after filling in the appropriate information.