Portable company file doesn’t contain related files such as letters, logos, images, and templates unlike backup, but only consist of your company file financial data.
The following steps show how to create portable company file in QuickBooks:
1) Click ‘File’ at the menu bar and select ‘Create Copy’ from the drop down list
2) A window titled ‘Save Copy or Backup’ window below appears.
Select ‘Portable company file’ by clicking the belly button.
3) 'Save Portable Company File’ window below appears. Choose where you want the company file to be saved in your computer, Click ‘Save’ at the bottom of the window to save the file.

4) An information message window titled ‘Close and Open’ appear telling you that QuickBooks must close and reopen your company file before creating a portable file.
Click OK to continue.
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